Office 2003 Editions can help organizations and their employees transform information into impact. New and familiar products, features, and functionality improve how people and organizations connect to coworkers, information, and business processes.

Advances in intranet collaboration through integration with the collaboration and information-sharing portal, Microsoft Office SharePoint Portal Server 2003, enable employees to access and share information both internally and externally. Support for information rights management (IRM) and industry-standard Extensible Markup Language (XML) provide a platform on which to quickly build cost-effective solutions that can have an immediate impact.

Connect People
Streamline communication and collaboration between internal and external team members using the desktop productivity programs that many people rely on every day.

• Enable teams to modify, access, and save documents in a central location using Document Workspaces. In addition, the Shared Workspace task pane displays tasks, related documents, links, and member lists that notify you when your team members are online. Document Workspaces and the Shared Workspace task pane require Microsoft Windows Server™ 2003 running Microsoft Windows® SharePoint™ Services.

• Share documents with team members and have control over what gets changed. Choose permission settings and allow coauthors to alter only the sections or formatting that you choose.

• Improve the efficiency of your meetings with Meeting Workspaces, which offer a centralized location for sharing agendas, visual resources, and other documentation. Meeting Workspaces require Windows Server 2003 running Windows SharePoint Services.

• Contact team members quickly with instant messaging (IM), which can be displayed in most programs in Office 2003 Editions and lets you know when your team members are online. Online presence information requires Windows Server 2003 running Windows SharePoint Services.

• Schedule meeting times quickly with team members. When you use Microsoft Office Outlook® 2003 with Windows SharePoint Services, you can compare schedules side by side or view team calendars.


Help protect and control who can access vital business information using IRM, enabled by Microsoft Windows Rights Management Services (RMS) on Windows Server 2003. IRM prevents or limits documents from being used in unintended ways, giving organizations and information workers greater control of their sensitive information. You can:

• Help secure company assets by using IRM capabilities to prevent people who receive documents or e-mail messages from forwarding, copying, or printing documents and attachments.

• Reduce document sharing or unintended use by setting an expiration date on a document, after which it cannot be viewed or modified.

• Help protect your documents from being unintentionally changed by using Word Formatting and Editing Restrictions. Set permission controls on entire documents or portions of a document to prevent modifications or reformatting.


Note Microsoft Office Professional Edition 2003 enables you to create IRM-protected content and grant other users the rights to access and modify your files or e-mail messages. With Microsoft Office Standard Edition 2003, you can read IRM-protected files and e-mail messages; with permission, you can modify them as well.


Connect Information
Manage, prioritize, and act on an ever-increasing volume of business information.

• Read e-mail messages more quickly. The Outlook 2003 Reading Pane displays twice as much content as previous versions of Microsoft Outlook, reducing the amount you need to scroll to read messages.

• Prioritize e-mail messages using Quick Flags to indicate a priority or time-sensitive messages.

• Save time spent rereading e-mail messages in threaded conversations. You can group all messages by subject line and then quickly scan or delete entire conversation threads.

• Find important e-mail messages immediately. Use Search Folders to save commonly used searches and then use them when you need them. Store the resulting messages in any folder, and still access them quickly. Search Folders require a connection to Microsoft Exchange 2003.

• Help block junk e-mail messages from cluttering your Inbox with the new Junk E-Mail Filter in Outlook 2003.

• Use Outlook 2003 in different network environments. Outlook stays connected to a network even when you roam between different connections.

• Help protect your privacy. With Outlook 2003, you can choose when to include Hypertext Markup Language (HTML) content in an e-mail message, which can help prevent unsolicited attachments from automatically returning information to the originating server.

• Keep working regardless of your connection status. If your network connection is unreliable, the Cached Exchange Mode in Outlook 2003 saves and displays the information from the last time you connected to the network. Caching requires Exchange Server 2003.

• Access resources while working on files. The new Research task pane can help you access electronic dictionaries, thesauri, online research sites, and proprietary company information while working in Office 2003 programs. Find information and incorporate it into your work quickly and easily.

• Take notes directly in your files. If you use a Tablet PC, you can use the tablet pen to add comments.



Connect Business Processes
Author, access, and analyze information that resides in disparate systems. Office 2003 Editions support the industry-standard XML technology that facilitates enterprise transactions and business-to-business data exchange. You can:

• Manipulate and analyze XML business data. Office 2003 programs can manipulate, analyze, and format data from your most critical business systems. You can customize documents and task panes so that they integrate with XML data sources and outside programs.

• Empower users and reduce development time with XML. With Microsoft Office Excel 2003, you can use the visual mapping tool to connect a user-specified XML schema to fields in your spreadsheet.

• Customize smart tags to bring relevant business information directly into your work. Microsoft Office Access 2003, Outlook 2003, and Microsoft Office PowerPoint® 2003 support third-party and customized smart tags.


*Note In all Office 2003 Editions, Excel 2003 spreadsheets and Word 2003 documents can be saved in a native XML file format which can be manipulated and searched using any program that can process industry standard XML. With Microsoft Office Professional Edition 2003, companies can also use customized XML formats—or schemas—to enable easier and more advanced information creation, capture, exchange, and reuse.